Project management tools · Comparison
Smartsheet vs Notion (2026): Which Is Better?
Smartsheet is best for spreadsheet-style enterprise planning; Notion is best for docs and projects in one workspace. We compare pricing, features, ease of use and G2 and Capterra ratings to help you choose.
Key takeaways
- Overall winner: Smartsheet (8.6/10 vs 8.0/10), winning 2 of 7 categories.
- Choose Smartsheet for organisations comfortable with spreadsheets that need enterprise-grade planning and reporting.
- Choose Notion for teams that want documents, wikis and lightweight project tracking in one flexible workspace.
- Price: Smartsheet From $9/member/month (no free plan); Notion Free; paid from $10/member/month.
Quick verdict
Smartsheet is excellent for spreadsheet-minded enterprises. Wrike offers a broader all-in-one experience with stronger collaboration and proofing.
Notion is the best docs-first workspace. For structured project, resource and portfolio management, Wrike, monday.com or Asana are stronger.
Smartsheet vs Notion at a glance
| Smartsheet | Notion | |
|---|---|---|
| Our score | 8.6/10 | 8.0/10 |
| Best for | Organisations comfortable with spreadsheets that need enterprise-grade planning and reporting | Teams that want documents, wikis and lightweight project tracking in one flexible workspace |
| Starting price | From $9/member/month (no free plan) | Free; paid from $10/member/month |
| Free plan | No (30-day free trial) | Yes |
| Free trial | 30-day Business plan trial, no credit card | Free plan available |
| Vendor | Smartsheet Inc. | Notion Labs, Inc. |
Pricing compared
| Smartsheet | Notion | |
|---|---|---|
| Plans | Pro: $9/member/month annual ($12 monthly) Business: $19/member/month annual ($24 monthly) Enterprise: Contact sales Advanced Work Management: Contact sales | Free: $0 Plus: From $10/member/month Business: From $20/member/month Enterprise: Contact sales |
Checked on vendors' pricing pages on 5 October 2026. Read the full Smartsheet pricing and Notion pricing breakdowns.
Features compared
| Feature | Smartsheet | Notion |
|---|---|---|
| Free plan | ✕ No | ✓ Yes |
| Gantt / timeline | ✓ Yes | ✓ Yes |
| Kanban boards | ✓ Yes | ✓ Yes |
| Time tracking | ◐ Partial | ✕ No |
| Resource & workload management | ✓ Yes | ✕ No |
| Portfolio management | ✓ Yes | ◐ Partial |
| Docs & wiki | ✕ No | ✓ Yes |
| Automations | ✓ Yes | ✓ Yes |
| Agile / sprint tools | ◐ Partial | ◐ Partial |
| Proofing & approvals | ✓ Yes | ✕ No |
| Built-in AI | ✓ Yes | ✓ Yes |
| Guest / client access | ✓ Yes | ✓ Yes |
| Flat (non per-user) pricing | ✕ No | ✕ No |
Category winners
| Category | Smartsheet | Notion | Winner |
|---|---|---|---|
| Ease of use | 7/10 | 7/10 | Tie |
| Feature depth | 8/10 | 8/10 | Tie |
| Planning & resource management | 9/10 | 5/10 | Smartsheet |
| Collaboration | 8/10 | 9/10 | Notion |
| Agile & software teams | 6/10 | 6/10 | Tie |
| Value for money | 7/10 | 9/10 | Notion |
| Scalability & enterprise readiness | 10/10 | 7/10 | Smartsheet |
User ratings
| Smartsheet | Notion | |
|---|---|---|
| G2 | 4.4/5 (22,768 reviews) | 4.6/5 (13,862 reviews) |
| Capterra | 4.5/5 (3,559 reviews) | 4.7/5 (2,834 reviews) |
| Top praise (G2) | Ease of use for spreadsheet users | Ease of use |
| Top complaint (G2) | Steep learning curve for advanced use | Steep learning curve for advanced setups |
Notion has the higher G2 rating. Notion has the higher Capterra rating. See reviews on G2 for Smartsheet, G2 for Notion, Capterra for Smartsheet and Capterra for Notion.
Which should you choose?
Choose Smartsheet if…
- Enterprises and PMOs standardising project portfolios
- Operations and finance teams who think in spreadsheets
- Familiar spreadsheet interface for Excel users matters to you
Choose Notion if…
- Start-ups and small teams wanting docs and tasks together
- Product teams managing specs and roadmaps
- Excellent docs and knowledge base matters to you
Frequently asked questions
Which is better, Smartsheet or Notion?
In our review, Smartsheet scores 8.6/10 and Notion 8.0/10. Smartsheet wins on planning & resource management, scalability & enterprise readiness; Notion is better for collaboration, value for money.
Is Smartsheet cheaper than Notion?
Smartsheet: From $9/member/month (no free plan). Notion: Free; paid from $10/member/month. Compare total cost at your team size, including seat minimums and add-ons.
Do Smartsheet and Notion have free plans?
Smartsheet: No (30-day free trial). Notion: Yes.
Which is easier to use, Smartsheet or Notion?
Neither (tie) scores higher for ease of use in our review (Smartsheet 7/10, Notion 7/10).
Which is better for Agile teams, Smartsheet or Notion?
Neither (tie) is stronger for Agile and software teams in our scoring.
Smartsheet vs Notion: which has better resource and portfolio management?
Smartsheet scores higher for planning and resource management (Smartsheet 9/10, Notion 5/10).
Smartsheet vs Notion: which is better for large enterprises?
Smartsheet scores higher for scalability and enterprise readiness.
How do Smartsheet and Notion compare on G2 and Capterra?
Smartsheet: 4.4/5 on G2 (22,768 reviews) and 4.5/5 on Capterra (3,559). Notion: 4.6/5 on G2 (13,862) and 4.7/5 on Capterra (2,834). Checked 5 October 2026.
Do Smartsheet and Notion have Gantt charts?
Smartsheet: yes. Notion: yes (plan-dependent).
Can I switch from Notion to Smartsheet (or the reverse)?
Yes. Both support importing data, typically via CSV or built-in importers. Pilot with one project before migrating everything.
What are alternatives to Smartsheet and Notion?
See our lists of Smartsheet alternatives and Notion alternatives, or the top 10 project management tools.