Best Trello Alternatives in 2026

Quick answer: the best Trello alternatives at a glance

This table matches each alternative to the reason teams most often outgrow Trello. Scores are from our top 10 project management tools review; prices are entry-level paid plans (checked 7 October 2026).

For context, Trello scores 7.8/10 in the same review. It has the only perfect score for ease of use (10/10) and strong value (9/10), but 4/10 for planning and resource management and 5/10 for scalability. Those two gaps explain most searches for Trello alternatives.

Why teams look for Trello alternatives

Trello is popular for good reasons. It is rated 4.5/5 from 23,628 reviews on Capterra (checked 7 October 2026), anyone can understand a board within minutes, and its Free plan is genuinely useful. Teams usually start looking elsewhere when their work changes shape:

• The Free plan cap. Free Workspaces are limited to 10 collaborators and 10 boards, so a growing team soon has to pay or move.
• Advanced views need Premium. Timeline, table, calendar, dashboard and map views, plus Workspace-wide views across boards, require Premium ($10 per user/month, annual).
• No task dependencies. Trello cannot link cards so that one waits for another, and its timeline has no critical path or baselines. Projects where task dependencies drive the schedule outgrow it quickly.
• No resource or portfolio management. There is no workload view, capacity planning or portfolio reporting across many projects.
• Power-Up sprawl. Gaps are filled with Power-Ups, some with their own fees and admin, so a "simple" setup becomes complex.
• Boards get cluttered at scale. Hundreds of cards and dozens of boards make it hard to see how work connects.

Could upgrading Trello be enough?

Before switching, check whether a higher Trello plan solves your problem. Standard ($5 per user/month, annual) removes the board limit and adds custom fields, advanced checklists and AI features. Premium ($10) adds timeline, table, calendar and dashboard views, Workspace views across boards and unlimited automation runs. If your work still fits on boards, an upgrade is cheaper and less disruptive than a migration. If you need dependencies, workload or portfolio reporting, an alternative is the better route.

How we chose these Trello alternatives

We compared the nine other tools in our top 10 ranking. Each is scored from 1 to 10 on seven categories: ease of use, feature depth, planning and resource management, collaboration, Agile and software support, value for money, and scalability and enterprise readiness. We checked pricing on vendors' pages on 7 October 2026 and considered published G2 and Capterra ratings.

The list is ordered by how well each tool addresses the most common reasons teams outgrow Trello, then by overall score. That is why Notion appears above Smartsheet and Jira here: for many small teams, adding docs to boards is the first thing they miss. Scores are our editorial opinion, and we do not accept payment for rankings.

The best Trello alternatives

Each card shows our score, starting price, free plan and user ratings, with links to the full review and the head-to-head comparison with Trello.

1

Wrike

Best all-in-one work management platform

9.4/10

Choose Wrike if you want full project and resource management. Wrike is a full-featured work management platform that brings project planning, resource management, portfolio views, creative proofing and business intelligence into one place. It takes longer to learn than lighter tools, but few competitors match its depth once a team scales.

Starting priceFree; paid from $10/user/month

Free planYes

User ratingsG2 4.2/5 (4,537)
Capterra 4.4/5 (3,041)

Wrike reviewTrello vs Wrike

2

monday.com

Best for ease of use and visual workflows

9.1/10

Choose monday.com if you want more views and automation. monday.com is a highly visual, flexible work platform with one of the friendliest interfaces on the market. It is easy to adopt and very customisable, though seat bundles and plan limits can push costs up.

Starting priceFree for up to 2 seats; paid from $9/seat/month

Free planYes (up to 2 seats)

User ratingsG2 4.7/5 (17,248)
Capterra 4.6/5 (6,120)

monday.com reviewTrello vs monday.com

3

Asana

Best for cross-team task and goal management

9.0/10

Choose Asana if you want more structured project management. Asana is a polished, easy-to-use work management tool that excels at coordinating tasks across teams and linking them to company goals. Advanced capabilities such as portfolios and resource management are reserved for higher plans.

Starting priceFree (Personal); paid from $10.99/user/month

Free planYes (Personal plan, up to 2 users)

User ratingsG2 4.4/5 (14,008)
Capterra 4.5/5 (13,731)

Asana reviewTrello vs Asana

4

ClickUp

Best value for feature-rich teams

8.9/10

Choose ClickUp if you want far more features at low cost. ClickUp packs an enormous range of features into low-priced plans: tasks, docs, whiteboards, goals, sprints, time tracking and dashboards. The trade-off is complexity, and the best AI features are paid add-ons.

Starting priceFree; paid from $7/user/month

Free planYes

User ratingsG2 4.6/5 (14,714)
Capterra 4.6/5 (4,634)

ClickUp reviewTrello vs ClickUp

5

Notion

Best for docs and projects in one workspace

8.0/10

Choose Notion if you want docs plus boards. Notion combines docs, wikis and databases into a flexible workspace that can be shaped into project trackers. It is excellent for knowledge management and lightweight projects, but lacks native time tracking, resource management and advanced scheduling.

Starting priceFree; paid from $10/member/month

Free planYes

User ratingsG2 4.6/5 (13,862)
Capterra 4.7/5 (2,834)

Notion reviewTrello vs Notion

6

Smartsheet

Best for spreadsheet-style enterprise planning

8.6/10

Choose Smartsheet if you value feature depth. Smartsheet combines a familiar spreadsheet grid with Gantt charts, automation and enterprise portfolio tools. It is a natural step up from Excel, though it lost its free plan in 2025 and advanced capabilities are quote-based.

Starting priceFrom $9/member/month (no free plan)

Free planNo (30-day free trial)

User ratingsG2 4.4/5 (22,768)
Capterra 4.5/5 (3,559)

Smartsheet reviewTrello vs Smartsheet

7

Jira

Best for software and Agile teams

8.6/10

Choose Jira if you value feature depth. Jira is the industry standard for Agile software teams, with deep Scrum and Kanban support, issue tracking and developer integrations. It is less suited to non-technical teams and has a steep learning curve.

Starting priceFree for up to 10 users; Standard roughly $7.91/user/month

Free planYes (up to 10 users)

User ratingsG2 4.3/5 (7,988)
Capterra 4.4/5 (15,493)

Jira reviewTrello vs Jira

8

Microsoft Planner

Best for Microsoft 365 organisations

8.1/10

Choose Microsoft Planner if you value feature depth. Microsoft Planner is the natural choice for Microsoft 365 organisations, now combining simple task boards with the advanced scheduling formerly in Project for the web. It is convenient and well integrated, but lighter than specialist platforms.

Starting priceBasic Planner included in Microsoft 365; Plan 1 from $10/user/month

Free planBasic Planner included with Microsoft 365

User ratingsG2 4.2/5 (237)
Capterra 4.3/5 (298)

Microsoft Planner reviewTrello vs Microsoft Planner

9

Basecamp

Best for simple team and client communication

7.6/10

Choose Basecamp if you value collaboration. Basecamp keeps projects simple: message boards, to-dos, schedules, docs, chat and client access in one place, with flat pricing and no per-user fees. It deliberately avoids complex PM features.

Starting priceFree (1 project, up to 5 users); paid from $25/month flat

Free planYes (1 project, up to 5 users)

User ratingsG2 4.1/5 (5,489)
Capterra 4.4/5 (14,449)

Basecamp reviewTrello vs Basecamp

Each Trello alternative in brief

1. Wrike: best for full project and resource management

Wrike is our top-ranked tool and the biggest step up from Trello. It keeps board views but adds interactive Gantt charts with dependencies, critical path and baselines on paid plans, workload charts, time tracking, portfolio views, request forms, proofing and approvals, and dashboards. It takes longer to learn than Trello, but it is built for teams running many projects with shared people. Wrike has a free plan; Team costs $10 per user/month (annual, 2 to 15 users) and Business $25 (checked 7 October 2026).

2. monday.com: best for more views and automation

monday.com is the easiest move for teams who love Trello's visual style. Boards switch between table, Kanban, timeline, Gantt and calendar views, with dashboards across boards, recipe-style automations and monday docs. It has a built-in Trello importer. The Free plan covers two seats, and paid plans start at $9 per seat/month annually with a three-seat minimum; time tracking needs Pro (checked 7 October 2026).

3. Asana: best for more structured project management

Asana adds the structure Trello lacks while staying easy to use: list, board, calendar, timeline and Gantt views with dependencies and milestones, rules, forms and dashboards from Starter, and portfolios, goals, workload and time tracking on Advanced. It suits teams coordinating work across several departments. The free Personal plan is limited to two seats; Starter costs $10.99 per user/month annually (checked 7 October 2026).

4. ClickUp: best for far more features at low cost

ClickUp gives Trello users boards plus almost everything else: list, Gantt, calendar, table, timeline, workload and mind map views, native time tracking, docs, whiteboards, goals and sprints. It imports directly from Trello. The trade-off is complexity, and its full AI features are paid add-ons. Unlimited costs $7 per user/month annually and Business $12 (checked 7 October 2026).

5. Notion: best for docs and boards together

If your Trello cards are full of links to documents stored elsewhere, Notion brings docs, wikis and boards into one workspace. Any database can be shown as a board, timeline, calendar or table, and the board view is free on every plan. It lacks native time tracking and resource management, and you design the project structure yourself. Plus costs $10 per member/month annually and Business, which includes Notion AI, $20 (checked 7 October 2026).

6. Smartsheet: best for spreadsheet-style planning

Smartsheet suits teams that have outgrown Trello because they need real schedules and reports. Sheets look like spreadsheets but include dependencies, Gantt charts, critical path, card (board) views, forms, automation and roll-up dashboards, with strong enterprise governance. There is no free plan, but there is a 30-day trial of Business; Pro costs $9 per member/month annually (checked 7 October 2026).

7. Jira: best for software and Agile teams

Jira, also from Atlassian, is the natural next step for development teams that started on Trello. It adds backlogs, sprints, story points, velocity and burndown reports, configurable workflows and deep developer integrations, and Jira Cloud has a Trello importer. It is more complex and less suited to non-technical teams. The free plan covers up to 10 users.

8. Microsoft Planner: best for Microsoft 365 organisations

Microsoft Planner offers Trello-style boards inside Teams and Outlook, and basic Planner is included in many Microsoft 365 business plans. Plan 1 ($10 per user/month, annual) adds timelines and dependencies, and Plan 3 ($30) adds resource management and portfolios (checked 7 October 2026). It is a convenient choice if everyone already works in Teams.

9. Basecamp: best for client communication with flat pricing

Basecamp is a good fit for agencies and small businesses whose Trello boards have become a substitute for project communication. Each project has message boards, to-dos, a Kanban-style Card Table, schedules, docs and chat, with client access built in. Pricing is flat rather than per user, from $25/month up to $299/month (annual) for unlimited projects and users, and there is a free plan for one project (checked 7 October 2026).

Trello alternatives compared

The summary table shows who each tool is best for, its starting price and its G2 and Capterra ratings, with a link to each head-to-head comparison.

What each alternative adds over Trello

This table focuses on the features teams most often miss in Trello. "Partial" means the feature exists but is limited, needs a higher plan or relies on add-ons.

Many of these features depend on plan level: Asana's workload and time tracking need Advanced, monday.com's time tracking needs Pro, and Planner's resource management needs Plan 3. Check the plan you would buy, not just the product.

Trello alternatives by use case

Best free Trello alternative

ClickUp's Free Forever plan has the most features. Jira is free for up to 10 users, which suits small software teams. Wrike's free plan covers basic task management with board and table views. Asana's and monday.com's free plans are limited to two seats, and Basecamp's to one project.

Cheapest Trello alternative

Trello itself is one of the cheapest tools, at $5 per user/month on Standard. ClickUp Unlimited ($7) is the cheapest alternative per user, and Basecamp's flat pricing can be cheaper for larger teams. For Microsoft 365 customers, basic Planner may cost nothing extra.

Best Trello alternative with Gantt charts

Wrike, Smartsheet and ClickUp offer full Gantt scheduling with dependencies, critical path and baselines. monday.com and Asana include Gantt and timeline views with dependencies on their mid-tier plans.

Best Kanban-first alternative

monday.com and Jira keep the board at the centre while adding more. Jira supports WIP limits on its boards, which plain Trello boards do not. Our guide to Kanban boards explains which board features matter.

Best for small teams

ClickUp, Asana and Basecamp suit small teams that have outgrown Trello. Wrike's Team plan (2 to 15 users) is a good choice if the team needs Gantt charts and dashboards from day one.

Best for enterprises and PMOs

Wrike and Smartsheet score 10/10 for scalability in our review, with portfolio management, governance and advanced reporting. monday.com and Asana also offer strong enterprise plans.

Best for software and Agile teams

Jira is the standard for software teams, and ClickUp is a lower-complexity option that also includes docs and sprints.

Open-source and self-hosted options

Some teams want a self-hosted Kanban board instead of a cloud service. Open-source projects such as Taiga, Wekan and Kanboard are often suggested. They are outside our scored top 10, so check their current features, maintenance and support before you commit.

How to choose the right Trello alternative

1. Name the limit you have hit. Collaborator cap, views, dependencies, workload, reporting or Power-Up costs each point to different tools.
2. Check whether a Trello upgrade solves it. If Premium's views and Workspace views would do the job, compare that cost with switching.
3. Shortlist two or three alternatives. Use the use-case section above and our head-to-head comparisons.
4. Check the plan you would need. Dependencies, time tracking, workload and portfolios often sit on mid or upper tiers.
5. Pilot one real project. Import or rebuild a live board, add dates and owners, and ask the team to work in it for a week or two.
6. Compare total cost. Include seat minimums, guests, AI add-ons and any integrations you would still need.

Our guide on how to choose project management software covers requirements gathering and trials in more depth.

How to migrate from Trello

Several alternatives have direct Trello importers, which makes moving boards much quicker than rebuilding them:

• monday.com: a built-in importer connects to your Trello account. Its help centre says it imports task names, labels and dates, but not descriptions, checklists, activity or attachments, and handles up to 10,000 rows at a time.
• ClickUp: a direct Trello importer is included alongside importers for Asana, Jira, monday.com, Wrike and others.
• Jira: Jira Cloud can import data directly from Trello; Atlassian says only organisation, site or Jira administrators can run it.
• Asana: Asana's app directory lists a third-party integration, Migrator.xyz, for importing Trello boards.
• Other tools: most accept CSV imports. Trello Premium includes simple data export.

Whichever tool you choose, follow the same steps:

1. Archive finished cards and boards you no longer need.
2. Decide how Trello lists, labels and custom fields map to statuses, tags and fields in the new tool.
3. Import one board as a test and check what came across, especially descriptions, checklists and attachments.
4. Rebuild automations and Power-Up functions with the new tool's own features.
5. Move one team first, then the rest once the pilot works.
6. Keep Trello boards read-only for reference until you are sure nothing is missing.

If you want to rethink your board before moving it, our free Kanban board template is a useful way to agree columns and fields first.

Our verdict

Trello is still the quickest way to make work visible, and for many individuals and small teams it is all they need. When projects outgrow boards, choose Wrike for full project, resource and portfolio management, monday.com to keep the visual simplicity with more views and automation, Asana for structured cross-team work, or ClickUp for the most features at a low price. Software teams should look at Jira, Microsoft 365 organisations at Planner, and agencies that mainly need client communication at Basecamp.

Try your shortlist on a real project before you commit.

Frequently asked questions