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Templates · Project planning

Free Project Tracker Template (Google Sheets, Excel, PDF)

A project tracker template keeps every task and project in one list with owners, deadlines, priority, status and progress, so you can see what is on track, what is late and what needs attention.

Written byProject management editorial team
  • Published
  • Google Sheets · Excel · PDF
project tracker template

Free download · no sign-up

Get the project tracker template

Pick your level and format: Google Sheets, Excel or a print-ready PDF. Spreadsheets include dropdowns, formulas and sample rows you can overwrite.

Beginner

Essential columns only, one tab. Quick to fill in.

1 tab · 6 columns

GSheetsXExcelPPDF
AdvancedMost popular

The full template with every tab, dropdowns and formulas.

1 tab · 10 columns

GSheetsXExcelPPDF
Expert

Adds a live dashboard, instructions, revision history and status colours.

1 data tab + instructions, dashboard and revision history

GSheetsXExcelPPDF

Project Tracker Template preview

Tracker
ProjectTaskOwnerPriorityStartDueStatus% completeDays leftNotes
Website refreshFinalise sitemapAnaHigh2 Mar 20266 Mar 2026Done100
Website refreshWrite homepage copyBenHigh4 Mar 202613 Mar 2026In progress50Waiting for product input
CRM rolloutMigrate contactsChenMedium9 Mar 202620 Mar 2026Not started0
CRM rolloutTrain sales teamDanaMedium23 Mar 202627 Mar 2026Not started0
Q2 campaignAgree budgetEliLow16 Mar 202618 Mar 2026Blocked0Finance review pending

Sample rows are examples: replace them with your own.

What's included

  • Multi-project task list with owners, priority, dates, status, progress and notes
  • Days-left formula that highlights overdue work
  • Tracker: Project, Task, Owner, Priority, Start, Due, Status, % complete, Days left, Notes

How to use the project tracker template

  1. Add one row per task, grouped by project.
  2. Set an owner, priority, start and due date.
  3. Update status and % complete at least weekly.
  4. Use filters to view one project, one owner or overdue work (negative Days left).
  5. Review blocked items in your team meeting and record decisions in Notes.

Tips for getting the most from it

  • Keep task names short and action-based.
  • Agree status definitions with the team.
  • Archive completed rows monthly.
  • When the list grows large, move to project management software.

Learn more

Frequently asked questions

What is a project tracker template?

A project tracker template is a spreadsheet that lists tasks across one or more projects with owners, dates, priority, status and progress.

Is this project tracker template free?

Yes. The project tracker template is free in Google Sheets, Excel and PDF.

How do I use a project tracker template in Excel?

Download the .xlsx project tracker template, add your tasks, and use filters to view by project, owner or status.

Can I track multiple projects in one project tracker template?

Yes. Use the Project column to group tasks and filter the project tracker by project.

Is there a free project tracking template in Excel?

Yes. This project tracker template is a free project tracking template you can download for Excel.

What is the difference between a project tracker template and a project schedule template?

A project tracker focuses on status and ownership; a project schedule focuses on durations and dependencies.

Can a project tracker template work as a project dashboard?

Yes. Add a pivot table or chart on a new tab to turn the project tracker into a simple dashboard.

How often should I update a project tracker template?

Update the project tracker at least weekly, ideally before your status meeting.

Can my team edit the project tracker template together?

Yes. Share the Google Sheets project tracker template so each owner updates their own rows.

When should I replace a project tracker template with software?

When you manage many projects, need automation or real-time dashboards, consider tools such as Wrike.

What is the difference between the beginner, advanced and expert project tracker template?

The beginner project tracker template keeps only the essential columns on one tab; the advanced version is the full template with every tab, dropdown and formula; the expert version adds a live dashboard, instructions, revision history and status colours.