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Free To-Do List Template (Daily & Weekly) for Sheets, Excel, PDF

A to-do list template keeps your tasks in one place with priorities, due dates and status, so you always know what to do next. It includes a running task list and a weekly to-do planner you can print.

Written byProject management editorial team
  • Published
  • Google Sheets · Excel · PDF
to-do list template

Free download · no sign-up

Get the to-do list template

Pick your level and format: Google Sheets, Excel or a print-ready PDF. Spreadsheets include dropdowns, formulas and sample rows you can overwrite.

Beginner

Essential columns only, one tab. Quick to fill in.

1 tab · 6 columns

GSheetsXExcelPPDF
AdvancedMost popular

The full template with every tab, dropdowns and formulas.

2 tabs · 8 columns

GSheetsXExcelPPDF
Expert

Adds a live dashboard, instructions, revision history and status colours.

2 data tabs + instructions, dashboard and revision history

GSheetsXExcelPPDF

To-Do List Template preview

To-do list
Done?TaskCategoryPriorityDue dateEstimated timeStatusNotes
☐Send project status reportWorkHigh6 Mar 202630 minNot started
☐Book venue for team offsiteWorkMedium10 Mar 202620 minIn progressTwo options shortlisted
☐Review Q2 budget draftWorkHigh9 Mar 20261 hrNot started
☑Renew software licenceAdminLow4 Mar 202610 minDone
☐Plan weekly mealsPersonalLow8 Mar 202615 minNot started

Sample rows are examples: replace them with your own.

What's included

  • A running to-do list with checkbox, category, priority, due date, time, status and notes
  • A weekly to-do list planner
  • Printable to-do checklist PDF
  • To-do list: Done?, Task, Category, Priority, Due date, Estimated time, Status, Notes
  • Weekly planner: Day, Top 3 priorities, Other tasks, Done

How to use the to-do list template

  1. Write every task down, starting each with a verb.
  2. Set a priority and due date; add a time estimate for bigger tasks.
  3. Each morning, pick your top three from the list (or use the Weekly planner).
  4. Tick tasks off as you finish them.
  5. Review the list weekly: delete, delegate or reschedule old items.

Tips for getting the most from it

  • Break big tasks into steps you can finish in under an hour.
  • Do the hardest high-priority task first.
  • Keep one list, not several.
  • For shared work, use a project tracker.

Learn more

Frequently asked questions

What is a to-do list template?

A to-do list template is a ready-made list for recording tasks with priorities, due dates and status so you can plan and track your work.

Is this to-do list template free?

Yes. The to-do list template is free in Google Sheets, Excel and PDF.

Is there a weekly to-do list template?

Yes. The Weekly planner tab is a weekly to-do list template with daily top-three priorities.

Can I use the to-do list template as a daily to-do list?

Yes. Filter by due date for today, or use the Weekly planner for a daily to-do list.

Can I print the to-do list template?

Yes. Download the PDF for a printable to-do checklist template.

How do I prioritise tasks in the to-do list template?

Set High, Medium or Low priority and sort the to-do list by priority, then due date.

Is there a to-do list template in Excel?

Yes. Download the .xlsx to-do list template with dropdowns and filters.

Can I use the to-do list template in Google Sheets on my phone?

Yes. Make a copy of the Google Sheets to-do list template and use the Sheets app.

What is the difference between a to-do list template and a task list template?

They are the same idea; a task list template may add owners for team use, as in our project tracker.

Can teams share a to-do list template?

Yes. Add an Owner column or use a shared Kanban board template.

What is the difference between the beginner, advanced and expert to-do list template?

The beginner to-do list template keeps only the essential columns on one tab; the advanced version is the full template with every tab, dropdown and formula; the expert version adds a live dashboard, instructions, revision history and status colours.