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Templates · Project planning

Free RACI Matrix Template (Google Sheets, Excel, PDF)

A RACI matrix template maps tasks against roles and shows who is Responsible, Accountable, Consulted and Informed for each one, removing confusion about ownership and decisions.

Written byProject management editorial team
  • Published
  • Google Sheets · Excel · PDF
RACI matrix template

Free download · no sign-up

Get the RACI matrix template

Pick your level and format: Google Sheets, Excel or a print-ready PDF. Spreadsheets include dropdowns, formulas and sample rows you can overwrite.

Beginner

Essential columns only, one tab. Quick to fill in.

1 tab · 5 columns

GSheetsXExcelPPDF
AdvancedMost popular

The full template with every tab, dropdowns and formulas.

1 tab · 8 columns

GSheetsXExcelPPDF
Expert

Adds instructions and revision history.

1 data tab + instructions and revision history

GSheetsXExcelPPDF

RACI Matrix Template preview

RACI matrix
Task / deliverableSponsorProject managerBusiness analystTech leadDesignerQA leadFinance
Approve project charterARCCIIC
Gather requirementsIARCCCI
Design solutionIACRRCI
BuildIACRCII
TestIACCIRI
Approve budget changesARICIIC

Sample rows are examples: replace them with your own.

What's included

  • Tasks versus roles grid with R/A/C/I dropdowns
  • Legend and worked example
  • RACI matrix: Task / deliverable, Sponsor, Project manager, Business analyst, Tech lead, Designer, QA lead, Finance

How to use the RACI matrix template

  1. List tasks or deliverables down the left side.
  2. Rename the column headers to your roles (roles, not names, where possible).
  3. Pick one Accountable person per task, then mark who is Responsible, Consulted and Informed.
  4. Check each row has exactly one A and at least one R.
  5. Review the matrix with the team and share it with the communication plan.

Tips for getting the most from it

  • Too many C's slow decisions down.
  • A column with no R's may mean a role is not needed.
  • Revisit the matrix when the team changes.
  • Use it to settle ownership disputes early.

Learn more

Frequently asked questions

What is a RACI matrix template?

A RACI matrix template is a grid of tasks against roles showing who is Responsible, Accountable, Consulted and Informed for each task.

What does RACI stand for in a RACI matrix template?

Responsible (does the work), Accountable (owns the outcome), Consulted (gives input) and Informed (kept up to date).

Is this RACI matrix template free?

Yes. The RACI matrix template is free in Google Sheets, Excel and PDF.

How many people can be Accountable in a RACI matrix template?

Only one person should be Accountable for each task in a RACI matrix.

How do I fill in a RACI matrix template?

List tasks, add roles as columns, assign one A per row, then mark R, C and I where they apply.

Is a RACI chart template the same as a RACI matrix template?

Yes. A RACI chart, RACI matrix and responsibility assignment matrix are the same tool.

Can I use the RACI matrix template in Excel?

Yes. The .xlsx RACI matrix template has dropdowns for R, A, C and I in Excel.

When should I create a RACI matrix template?

Create the RACI matrix during planning, after roles are known and before work begins.

What are common mistakes with a RACI matrix template?

Several A's on one task, no R, too many C's, and using names instead of roles.

What are alternatives to a RACI matrix template?

Variants include RASCI (adds Support) and DACI (Driver, Approver, Contributors, Informed); see our RACI matrix guide.

What is the difference between the beginner, advanced and expert RACI matrix template?

The beginner RACI matrix template keeps only the essential columns on one tab; the advanced version is the full template with every tab, dropdown and formula; the expert version adds instructions and revision history.