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Templates · Project planning

Free Project Scope Template (Scope Statement for Sheets, Excel, PDF)

A project scope template helps you write a clear scope statement: what the project will deliver, what it will not, how deliverables will be accepted, and the constraints and assumptions behind it.

Written byProject management editorial team
  • Published
  • Google Sheets · Excel · PDF
project scope template

Free download · no sign-up

Get the project scope template

Pick your level and format: Google Sheets, Excel or a print-ready PDF. Spreadsheets include dropdowns, formulas and sample rows you can overwrite.

Beginner

Essential columns only, one tab. Quick to fill in.

1 tab · 3 columns

GSheetsXExcelPPDF
AdvancedMost popular

The full template with every tab, dropdowns and formulas.

1 tab · 3 columns

GSheetsXExcelPPDF
Expert

Adds instructions and revision history.

1 data tab + instructions and revision history

GSheetsXExcelPPDF

Project Scope Statement Template preview

Scope statement
SectionGuidanceYour content
Project objectivesWhat the project must achieve (SMART).
Product / service descriptionWhat is being created.
DeliverablesAll outputs to be handed over.
In scopeWork and features included.
Out of scopeExplicit exclusions.
Acceptance criteriaHow each deliverable will be accepted.

Sample rows are examples: replace them with your own.

What's included

  • Ten guided sections for a complete scope statement
  • Approval line
  • Scope statement: Section, Guidance, Your content

How to use the project scope template

  1. Start from the project charter and requirements.
  2. Describe deliverables and what is in scope.
  3. List exclusions to prevent scope creep.
  4. Write measurable acceptance criteria.
  5. Record constraints and assumptions, then get sign-off.

Tips for getting the most from it

  • Be specific; vague scope causes disputes.
  • Out of scope is as important as in scope.
  • Use the scope to build the WBS.
  • Change it only through change control.

Learn more

Frequently asked questions

What is a project scope template?

A project scope template is an outline for a scope statement that defines what a project will and will not deliver.

What should a project scope template include?

Objectives, product description, deliverables, in scope, out of scope, acceptance criteria, constraints, assumptions, milestones and approval.

Is this project scope template free?

Yes. The project scope template is free in Google Sheets, Excel and PDF.

What is the difference between a project scope template and a statement of work?

A scope statement defines project scope internally; a statement of work is usually contractual between client and supplier.

How do I prevent scope creep with a project scope template?

List exclusions, write clear acceptance criteria and route changes through change requests.

Who approves the project scope template?

The sponsor or customer approves the scope statement.

When should I write the project scope template?

During planning, after the charter and requirements, and before the work breakdown structure.

Can I use the project scope template for Agile projects?

Yes. Agile teams often fix time and budget and keep scope flexible, but a high-level project scope still helps.

How detailed should a project scope template be?

Detailed enough that anyone can tell whether a piece of work is in or out of scope.

Can I download the project scope template as a PDF?

Yes. Use the PDF button for a printable project scope template.

What is the difference between the beginner, advanced and expert project scope template?

The beginner project scope template keeps only the essential columns on one tab; the advanced version is the full template with every tab, dropdown and formula; the expert version adds instructions and revision history.