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Templates · Project planning

Free Project Deliverables Template (Google Sheets, Excel, PDF)

A project deliverables template lists every output the project must produce, with an owner, due date, acceptance criteria and approver, so everyone agrees what 'done' means.

Written byProject management editorial team
  • Published
  • Google Sheets · Excel · PDF
project deliverables template

Free download · no sign-up

Get the project deliverables template

Pick your level and format: Google Sheets, Excel or a print-ready PDF. Spreadsheets include dropdowns, formulas and sample rows you can overwrite.

Beginner

Essential columns only, one tab. Quick to fill in.

1 tab · 5 columns

GSheetsXExcelPPDF
AdvancedMost popular

The full template with every tab, dropdowns and formulas.

1 tab · 9 columns

GSheetsXExcelPPDF
Expert

Adds a live dashboard, instructions, revision history and status colours.

1 data tab + instructions, dashboard and revision history

GSheetsXExcelPPDF

Project Deliverables Template preview

Deliverables
IDDeliverableDescriptionTypeOwnerDue dateAcceptance criteriaApproverStatus
D1Requirements specificationSigned-off business and functional requirementsInternalBA13 Feb 2026Approved by product owner and sponsorSponsorDone
D2Design packUX designs and technical architectureInternalDesign lead6 Mar 2026Reviewed by architecture boardCTOIn progress
D3Portal release 1Working portal in productionExternalTech lead30 Apr 2026All P1 tests pass; UAT signedSponsorNot started
D4Training guideGuide for support staffExternalTrainer24 Apr 2026Reviewed by support managerSupport managerNot started

Sample rows are examples: replace them with your own.

What's included

  • Deliverables with descriptions, type, owners, due dates, acceptance criteria, approvers and status
  • Deliverables: ID, Deliverable, Description, Type, Owner, Due date, Acceptance criteria, Approver, Status

How to use the project deliverables template

  1. List deliverables from the project scope and work breakdown structure.
  2. Describe each in one line and mark it internal or external.
  3. Assign an owner and a due date.
  4. Write clear, testable acceptance criteria and name the approver.
  5. Track status and record approval dates as deliverables are accepted.

Tips for getting the most from it

  • Deliverables are nouns: things you can hand over.
  • Agree acceptance criteria up front to avoid disputes.
  • Link each deliverable to a milestone.
  • Keep evidence of sign-off.

Learn more

Frequently asked questions

What is a project deliverables template?

A project deliverables template is a list of the outputs a project must produce, with owners, due dates, acceptance criteria and approvers.

What should a project deliverables template include?

ID, deliverable name, description, type, owner, due date, acceptance criteria, approver and status.

Is this project deliverables template free?

Yes. The project deliverables template is free in Google Sheets, Excel and PDF.

What is the difference between deliverables and milestones in a project deliverables template?

Deliverables are outputs; milestones are points in time, often when a deliverable is approved.

How do I write acceptance criteria in a project deliverables template?

Make them specific and testable, for example 'all priority-1 tests pass and UAT is signed off'.

Who approves items in a project deliverables template?

The sponsor, customer or another named approver signs off each deliverable.

Can I use the project deliverables template for client projects?

Yes. A project deliverables template is useful for agreeing what a client will receive and when.

Where do items in the project deliverables template come from?

From the project scope statement and work breakdown structure.

Can the project deliverables template track internal deliverables?

Yes. Mark each item internal or external in the Type column.

How often should I update the project deliverables template?

Update the project deliverables list at each status review and whenever a deliverable is accepted.

What is the difference between the beginner, advanced and expert project deliverables template?

The beginner project deliverables template keeps only the essential columns on one tab; the advanced version is the full template with every tab, dropdown and formula; the expert version adds a live dashboard, instructions, revision history and status colours.